Great-West Financial Empower Retirement

Executive Administration Assistant

US-KS-Overland Park
3 months ago
Job ID
14619
# Positions
1
Category
Account Operations

Position Highlights

Be Bold Be Brilliant

 

Would you like to be a part of one of America's leading financial services firms? Great-West Financial is the nation’s second largest insurer in sales of individual life insurance through banks. We also offer annuity and executive benefits products. Under Empower Retirement, we provide employer sponsored retirement plans as the nation’s second largest retirement plan provider.

 

Our over 5,000 associates across 40 locations across the country provide world class service to:

 

30,000+ employer sponsored retirement plans

8 million+ employees participating in their employer-sponsored retirement plan

467,700+ individual life insurance and annuity accounts

$460 billion+ total assets under administration

 

 

The primary responsibility of the Administrative Assistant is to provide administrative and office support for Core Operations within Retirement Plan Services (RPS).  This includes covering facility needs, management needs, and staff needs, in the primary Overland Park location as well as he secondary locations where staff is located.

Primary Responsibilities

  • Manage incoming calls for the Head of Core Operations.  This includes taking messages and replying to callers who include but are not limited to JPM staff including senior/executive management and RPS clients (predominantly Corporate Plan Sponsors and their constituents).  Ensure the staff's phone system and coverage protocols are in place.
  • Calendar management for the Head of Core Operations which includes: (i) scheduling internal/external meetings and appointments, (ii) coordinating conference calls (iii) securing conference rooms, (iv) preparing agendas, (v) staging the meeting room, (vi) ordering food and beverages, and (vii) ensuring communication links.
  • Welcome and provide support to clients, vendors, consultants during on-site visits.
  • Participate in management team meetings and take notes as
  • Facilitate the hiring process including scheduling interviews and when an individual is hired, requesting PCs, credit cards, systems access, etc.
  • Coordinate travel arrangements (air, hotel accommodations and ground transportation); preparing detailed itineraries and assuring the accuracy and timely delivery of plans/tickets for the Head of Core Operations.
  • Facilitate expense reports by inputting and verifying expense documentation, submitting these for review and approval via expense management protocols as well as ensuring the timely submission through the expense reimbursement process.
  • Maintain department equipment (fax machines, copiers, printers, etc.), including the ordering and re-orders of all office supplies.
  • Assist with cross department overflow, special projects and coverage for the Reception Desk.

Qualifications

COMPETENCIES:

Results Oriented:

Sets stretch goals for personal and team accomplishment and works tenaciously to achieve those goals; takes the initiative on actions; establishes metrics to monitor progress and measure success; maintains focus by avoiding or overcoming roadblocks.

 

Team Oriented:

Works effectively and cooperatively with other people; creates a commitment to common goals; values the contributions of all team members; contributes to a positive environment where all team members participate and support each other; supports team decisions and listens carefully to understand various and diverse points of view; recognizes and celebrates team successes; minimizes organizational obstacles to help teams work more effectively.

 

Communication with Impact:

Expresses thoughts, ideas and information in a clear and compelling manner; organizes thoughts logically and highlights the critical points; adjusts messaging appropriately to suit the audience; ensures understanding through active listening and seeking input from the audience; addresses and interprets questions and points from others with appropriate responses.

 

Adaptability:

Effectively copes with change: learns quickly when facing problems; remains open-minded; adjusts to and works effectively with a variety of situations, individuals, groups and clients; alters approach to the situation as it changes; easily accepts changes in the organization or requirements.

 

Personal Accountability:

Takes ownership and accountability for work and decisions regardless of their outcome; comfortable leading and directing oneself in the execution of work goals; can be counted on during busy or tough stretches; doesn't shy away from taking on responsibility; looks inward rather than blaming others; maintains personal control and composure in stressful situations

 

Client Focus:

Takes action with the clients, both internal and external, and their needs as a primary focus; builds a sustaining collaborative and productive relationship with clients; seeks to understand client situations, issues, expectations, etc.; takes appropriate action to meet client needs and address concerns; implements or utilizes methods to monitor and evaluate client feedback

 

 

 

 

 

EDUCATION AND EXPERIENCE:

  • Minimum 3 years experience in a senior administrative role.
  • Bachelor's Degree preferred.
  • Excellent oral and written interpersonal skills.
  • Well organized and detailed-oriented with strong commitment to accuracy.
  • Ability to thrive in a fast paced environment.
  • Excellent at multi-tasking and prioritizing deliverables.
  • Exceptional follow-up and follow-through skills.
  • Good judgment and problem solving skills.
  • Absolute discretion when dealing with employee and client restricted and confidential data and matters.
  • Responsive and reliable.
  • Self starter and able to work independently and as a team player.
  • Adept at Microsoft Office software programs including Word, Excel, PowerPoint and MS Outlook.
  • Comfortable using the Internet/Intranet.
  • Ability to learn/use proprietary software.
  • Hours are regularly 8am-5pm CST and overtime may be required.

 

 

WORKING CONDITIONS:

  • Normal office environment
  • Occasional overtime required

 

 

About Great-West Financial

At Great-West Financial® and Empower Retirement, our more than 5,700 global associates are dedicated to helping customers secure their financial futures. We offer a range of retirement savings products, life insurance, annuities and investment services from offices across the country. If you’re interested in joining a company that enjoys a record of strong performance and is rich in history yet innovative, bold and transformative, then our organization is an outstanding place for you to grow and succeed. We’re an equal opportunity employer dedicated to workforce diversity. We’re also committed to providing a drug-free workplace.

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